Delegate transport for conferences and summits
Airport pickups, hotel-to-venue shuttles and VIP cars for events of 20 to 1,000+ delegates, run by one coordinator.
Enquiry ready in WhatsApp
Press send in WhatsApp. Our corporate team will call you back with a plan and quote within 24 hours.
Overview
Delegates arrive on different flights, stay in different hotels and all need to reach the venue on time. We plan every movement in advance and run it on the day from a single control desk.
You share the delegate list and schedule. We build the transport plan, assign vehicles and drivers, set up a help desk at the airport and venue, and send you live updates.
What we handle
- Airport and railway station pickups with name boards
- Hotel-to-venue shuttles on a fixed timetable
- Dedicated cars for speakers and VIP guests
- Help desk at the airport and venue
- Live tracking and on-call coordinator
- Delegate-wise trip report after the event
How we plan it
Event dates, city, guest count and schedule.
Vehicle mix, timings and one clear price within 24 hours.
One person owns the plan from now to the last drop.
On-ground team, live tracking and a trip report afterwards.
Recommended vehicle mix
A starting point. We tailor every plan to your schedule.
| Group size | Vehicles |
|---|---|
| Up to 50 delegates | 2 Tempo Travellers + 4 sedans for VIPs |
| 50–150 delegates | 4–6 Tempo Travellers + 8–10 sedans |
| 150–500 delegates | Mini coaches + Tempo Travellers + sedan pool |
| 500+ delegates | Coaches on timed loops + dedicated VIP fleet |
Example plan: 2-day summit in Jaipur, 200 delegates
An illustrative plan to show how we size transport. Your plan is built on your own schedule.
Why companies choose us
A single point of contact from planning to the last drop.
Every vehicle on GPS, with updates to your team.
Clear pricing and a trip-wise report after the event.
Uniformed, police-verified, experienced with VIP guests.
